Some actions can be taken to enhance one’s communication abilities for communicating with any person:
1. Don’t Stop Listening
The most basic human need is to feel heard.
Don’t think about what you’ll say next; focus on hearing the other person out.
In order to prevent confusion, it’s essential to ask questions.
The person who is talking to you at that very now should be the most significant person in your world.
One communication at a time is also crucial.
This means you shouldn’t reply to an email or text message while having a phone conversation. She’ll notice if you’re not paying full attention to the other person.
2. The Audience Is Important In Any Conversation
While “Hey,” “TTYL,” and other forms of informality are acceptable when chatting with friends, they have no place in an email or text message to a superior.
You can’t just assume the other person is familiar with the term.
Are you looking to be misunderstood, or does it interest you that some acronyms can signify various things to different people?
Keep the other person in mind as you strive to get your point through; this is how effective communicators tailor their message to the listener.
3. Consider Your Body Language
Meetings, both in person and online, benefit significantly from this.
Keep your body language open and approachable.
That’s why it’s frowned upon to cross your arms.
And make sure the other person knows you’re paying attention by maintaining eye contact.
4. Do a Final Read Through Of Your Message Before Sending It
A spell and grammar checker is a godsend, but it isn’t perfect.
Verify that you have conveyed your meaning precisely in your chosen language.
5. Say What You Mean In A Few Words
It’s essential to learn to express yourself succinctly while yet giving the other person all the information they need to get your meaning, whether you’re writing or speaking.
Further, while replying to an email, it’s essential to read the entire message before answering.
With time and effort, you can learn to avoid providing unnecessary details or rambling.
6. Jot Down Notes
Do not rely just on your recollection; instead, jot down notes whenever you’re in a conversation or a meeting.
A follow-up email is a great way to ensure you fully grasp the conversation’s context.
7. Picking up The Phone Can Be a Superior Option in Some Situations
Instead of writing an email, if you have a lot to say, try picking up the phone and making a call.
While email is convenient, there are occasions when speaking your mind is the better option.
8. Consider Your Words Thoroughly Before Uttering Them
Always pause before you speak, not uttering the first thing that comes to mind.
Take a moment and pay great attention to what you say and how you say it.
Incorporating this practice into your routine will help you avoid embarrassing situations.
9. Ensure That Everyone Is Given the Same Treatment
Don’t put people down; instead, treat everyone with dignity.
Always act respectfully toward others.
10. Try To Keep a Smile on Your Face and an Upbeat Disposition
Keep that upbeat demeanor even while on the phone because the person on the other end will pick up on it. If you keep a cheerful demeanor and make other people feel good just by being around you, you can expect good things to happen.